SAP CO Cost Center Accounting

Cost Centre Accounting

This is used to view department wise costs.

a) Creation of primary cost element

           

            May created in – FI Area

                                     - Co Area

                                     - Automatic creation of cost element

b) Creation of field status group making cost center mandatory.

c) Assign new field status group in G/L expenditure accounts.

d) Creation of cost centers

e) Creation of cost centre groups

f) Creation of cost element groups

g) Posting of transaction is FI

h) To view cost center wise report

a) Creation of primary cost element at FI Area:

Use the transaction code: FS00

Select your G/L Account No: 400001

Company code: AML

Enter

Select edit cost element button

Give valid from 01.04.2006 to date 31.12.9999

Enter

Cost element category: select 1 (Primary cost/cost reducing revenues)

Save

Creation of primary cost element at Co. area: (T. Code FS00)

Path:Accounting àControlling àCost element accounting à Master data à cost element àIndividual processing à create primary (T. Code KA01)

Cost element – 400100

Valid from 01.04.2006 to 31.12.9999

Enter

Co. element category – 1

Save

Automatic creation of primary cost element

There are 3 steps in this area

1^st step à make default settings.

SPRO à Controlling à cost element accounting àmaster data àcost element àautomatic creation of primary and secondary cost elements àmake default setting

(T. Code OKB2)

 Chart of Accounts àAML

Enter

Accounts from: 400101 to 499999

Save & save in your request

 Create batch input session:

SPRO à Controlling à cost element accounting àMaster data àCost element àAutomatic creation of primary and secondary cost elements àmake default settingà

Create batch input session (T. Code OKB3)

Controlling area: AML

Valid from: 01.04.2006 valid to 31.12.9999

Session name: AML

Batch input user: sap user

Execute (F8)

Execute batch input session:

Path: SPRO àControlling àCost element accounting à Master data à cost element àAutomatic creation of primary and secondary cost element àExecute batch input sessions (T. Code SM35)

Select the session name: AML

Select process button

Select display errors only radio button

Select process button

You get message processing of batch Input sessions completed

Select exit batch input button (F12)

To view the cost elements created

Path:Accounting àControlling àCost element accounting à Master data à cost element àIndividual processing à Display (T. Code KA03)

Select the drop down button beside cost element

Give the controlling area: AML, enter

Creation of field status group making cost centre mandatory:

Path: (T. Code: OBC4)

Select field status variant: AML

Double click on field status group folder

Double click on G004

Double click on general data

Text make it required entry field

Select next group button

Cost centre make it required entry field

Save (or) (ctrl + s)

Save in your request

Assign new field status group G/L expenditure:

Use the transaction code: FS00

`

G/L account: 400100 (Salaries)

Company code: AML

From menu à G/L Account à Change

Select create/bank/interest tab

Field status group: G004

Save

G/L Account: 400300 (Rent A/C)

Company code: AML

From menu à G/L Account à change

Select create/bank/interest tab

Field status group: G004

Save

Creation of cost centre:

Path:Accounting àControlling àCost centre accounting à Master data à Cost centre àIndividual processing à Create (T. Code KS01)

Cost centre: Dept A

Valid from: 01.04.2006 to 31.12.9999

Enter

Name: Dept A

Depart Cost centre: Department A

Person responsible: A

Cost centre category: 1 (Production)

Hierarchy area: AMLHIER

Business area: AMH

Currency: INR

Save (or) (Ctrl + s)

Ignore the warning message, press enter

Cost centre: Dept B

Valid from: 01.04.2006 to 31.12.9999

Reference cost centre: Dept A

Controlling area: AML

Enter

Name: Department B

Description: Cost centre department B

Basic data

Person responsible: B

Save (or) (ctrl + s)

Ignore the warning message, press enter

Cost centre: Dept C

Valid from: 01.04.2006 to 31.12.9999

Reference cost centre: Dept A

Controlling area: AML

Enter

 Name: Department C

Description: Cost centre department C

Basic data

Person responsible: C

Save (or) (ctrl +s)

Ignore the warning message, press enter

Creation of Cost centre group:

Path:Accounting àcontrolling àCost centre Accounting à Master data à Cost centre group àCreate (T. Code KSH1)

Cost centre group: AMLProdu

Enter

AMLProdu – Production department for Co.area AML

Select insert cost centre button (Shift + F4)

Give the cost centre: Dept A, Dept B

Save

Creation of cost element group:

Path:Accounting àcontrolling àCost centre accounting à Master data à Cost element group àCreate (T. Code KAH1)

Cost element group: AMLADMIN

Enter

AMLADMIN – Administration expenses for AML

Select insert cost element button (Shift + F4)

400300 to 400399

Enter & save

Posting of transaction in FI

T. Code: F – 02

Document date: 23.10.2006

Type: SA

Company code: AML

Posting: 40

Account no: 400100 (Salaries)

Enter

Amount: 200000

Cost centre: Dept A

Text: Salary payment

Posting: 40 (one more debit)

Account No: 400300 (Rent account)

Enter

Amount: 50000

Cost centre: Dept A

Text: Rent payment

Posting key: 50

Account No: 200101 (IDBI Current Account)

Enter

Amount: ‘*’

Business area: AMH

Text: Expenditure for October

Document à Simulate and save

To view cost centre wise report:

Path:Accounting àControlling àCost centre accounting à Information system à report for cost centre accounting àline items àcost centers actual line items (KSB1).

Cost centre: select dept A

Execute

Keep the cursor on first line item

Select doc. Button (Shift + F2)

Select back arrow

Select change layout button (Ctrl + F8)

Select ref doc. No. under column set

Select value in reporting currency under columns.

Select left arrow (or) show selected field button

Select reference document number under column set

Select document number under columns

Select left arrow (or) show selected fields’ button

Select business transaction under column set

Select reference document number under column

Select left arrow (or) show selected fields button

Enter

Repost Co. line items (RKU3)

No FI document

Only Co. document

      Dept A            Dept B                  Dept C

400100       200000            75000                   25000

400300         50000

           

Transfer document wise/line item wise

Report Co. line item: Accounting à Controlling à Cost centre accounting àactual postings àreport line items à enter (T. Code KB61)

Select accounting document number: 33

Company code: AML

Fiscal year: 2006

Execute (F8)

Double click on 200000 (First line item)

New accounts assignment

Amount: 75000

Cost centre: B

Select next item button (Ctrl + F11)

Select next button

New account assignment

Amount: 25000

Cost centre: Dept C

Save

Go and see the cost centre report (KSB1)

Cost centre: dept A

Execute (F8)

To view cost element wise totals

Select cost element column

Select sub total button (Ctrl + Shift + F6)

Repost cost: (RK01)

à Split department/wrong postings to cost centre

à Transfer amount wise/cost element wise

à No FI document only Co.document

            25000 dept C àNo FI document

            10000 Dept C àOnly Co document

Repost cost:

Path:Accounting àControlling àCost centre accounting à Actual postings à Manual re postings of costsà(T. Code: KB11N)

Ccts (old) – Dept A

Cost element: 400100 (Salaries)

Amount: 25000

Ccts (New): Dept C

Ccts (old): Dept A

Cost element: 400300 (Rent)

Amount: 10000

Ccts (new): Dept C

Save

Planning cost centre wise:

Path:Accounting àcontrolling àcost centre accounting à planning à cost and activity inputs àchange (T. Code KP06)

Version: 0

From period: 1

To period: 12

Fiscal year: 2006

Cost center group: AMLHIER

Select next page (or) page down button

Cost element: 400000 to 499999

Select form based radio button

Free centers to choose cost element from drop down menu and plan

Form based enter cost element list is available on screen plan against cost element

Select over view screen button (F5)

Cost element: 400100

Enter plan fixed cost: 600000

Distribution key: ‘0’ (Equal distribution)

Select cost element: 400100

From menu à go to à period screen F6

Select back arrow

For cost element: 400300

Plan fixed cost: 540000

Distribution key: 1

To plan for department: B

Select combination button (Ctrl + F12)

To go to department: A

Select previous combination button (Ctrl + F1)

Select save button (or) (ctrl + s)

To view various reports cost centre wise accounting

Path:controlling àcost centre accounting à information system à reports for cost centre accounting à plan/actual comparison à cost centre actual/plan/variance (T. Code S _ ALR _ 87013611)

Controlling area: AML

Fiscal year: 2006

From period: 7

To period: 7

Plan version: 0

Cost centre (or) values – Dept A

Execute

To go to transactional level

Keep the cursor on salaries A/C and costs

Select call up report button (F7)

Double click on cost centre actual line items

Keep the cursor on first line item

Select document button

How to set up controlling area

Path:Accounting àControlling àCost centre accounting à environment à set controlling area (T. Code OKKS)

Controlling area: AML

Period lock:

Path:Accounting àControlling àCost centre accounting à environment à period lock àchange (T. Code OKP1)

Controlling area: AML1

Fiscal year: 2006

Selected button (FS)                          FI                    CO

a) Transaction

    effect FI and CO (COIN)              √                        √

b) Transaction

     Affect only Co (RKU1/RKU3)       No                   √

c) Transaction

     effect only FI balance sheet           √                      No

Keep the cursor on 01

Select lock period button (F5)

Save