SAP CO Internal Orders

Internal orders:

Internal orders are used & decision making purpose

-          To view costs for a specific task

-          Vehicle wise costs/ - Based on petrol expenses & repair and maintenance

-          Telephone wise costs/exhibition costs/production order costs

-Orders are of 2 types

1.      Real orders

2.      Statistical orders

1. Real orders:                                           2. Statistical orders:

- Settlement possible                                    - Not possible

- Settlement possible in cost centre,             - Only for information/decision making

    G/L Account & Asset

- Settlement to cost centre – Internal settlement (With in Co)

- Settlement to G/L account – External settlement

STATISTICAL ORDERS:

Example:  Telephone orders:

FI postingàG/L account no – 100000

                        Cost centre administration – 100000

                        Order àTelephone – 100000

(We did not allocate the total amount to cost centre. Only 100000 is allocated because one is real and another is statistical)

a)      When we post to 2 cost objects only. One object will be real and others will be statistical.

b)      At the time of creation of order, there is a check box for statistical order.

                       

        Order                  Cost centre

a) Select statistical order check box         Statistical                    Real

b) Deselect statistical order check box     Real                             Statistical

            In the month ending cost centers cost will be apportioned to product.

i. Real Orders:

Vehicle orders:                      (Allocation from order to cost centre)

Order – Red

FI posting – G/L Account

                        Petrol expenses

                        Order – Vehicle No: 1234

Settlement:It allocated to Dept A, Dept B & Dept C.

(Allocation may be percentage/ratio/amount basis)

ii. Statistical order (allocation from cost centre to cost centers)

FI posting à G/L account

-          Cost centre: Administration (Red)

-          Order vehicle – 1234 statistical

-          Cost centre admin: Dept A, Dept B & Dept C

                                                            (Assessment)

1^stScenario (Statistical orders)

Define order type:

SPRO à Controlling à Internal orders àorder master data à define order types (T. Code: K0T2 _ FUNCAREA)

Select new entries button

Order category: 01 (Internal order (Controlling))

Enter

Give the order type: AMLT

Description: Telephone orders for AML

Planning profile: 000001 (General budget/plan profile)

Object class: Select overhead costs

Select release immediately check box

Save

It gives the message No. range not processed

Ignore the message, press enter

Save in your request

Select Assign/change intervals button beside No. range intervals

Double click on AMLT

Select Motor pool A – ZZZZZZZZZZZZ (External check box)

From the menu select edit à Assign element group

Save (or) (ctrl + s)

Creation of field status group making cost centre and internal order mandatory:

(T. code: OBC4)

Select field status variant (AML)

Double click on field status groups folder

Select G004 cost Accounts

Select copy as button

Change the field status group to G002

Change text to: Cost Accounts (CC & IO) required

                           CC. cost centre & IO (Internal order)

Enter & Save

Save in your request

Select G002 and double click

Double click on additional account assignments

Select CO/PP order: required entry field

Save

Creation of G/L Account – Telephone expenses: (FS00)

 Give the G/L Account No: 400305

Company code: AML

Select with template button

Give the G/L Account No: 400300 (Rent A/C)

Company code: AML

Enter

Change the short text & long text to telephone expenses

Select create/bank/interest tab

Change the field status group to: G002

Save

Select edit cost element button

Valid from 01.04.2006 to 31.12.9999

Enter

Cost element category: 1

Save

Creation of Internal order:

Path:Accounting àControlling àInternal orders àmaster data àSpecial functions à order à Create (KO01)

Give the order type: AMLT

Enter

Order: TEL 66626246 (Telephone No)

Short text: Telephone No: 66626246

Company code: AML

Business area: AMH

Select control data tab

Select statistical order check box

Save

One more order type: AMLT

Enter

Give the order: TEL 66626247

Company code: AML

Business area: AMH

Select control data tab

Select statistical order check box

Save

Creation of order group:

Path:Accounting àControlling àInternal orders àMaster data àOrder group àcreate (KOH1)

Give the order group name: AML HYD TEL

Enter

Give the description: HyderabadTelephones for AML

Select insert order button

Select: TEL 66626246 & TEL 66626247

Save

Posting of transaction in FI: (F – 02)

Give the document date: 13.11.2006

Type: SA

Company code: AML

Posting key: 40

Account No: 400305 (Telephone expenses)

Enter

Give the amount: 25000

Select cost centre: Dept A

Give the order No: TEL 66626246

Text telephone expenses

Posting key: 50

Account No: 200105 (SBI Current Account)

Enter

Amount: ‘*’

Business area: AMH

Text: ‘+’

Document à Simulate & Save

To view order wise report:

Accounting à Controlling à Internal orders àinformation system à Reports for Internal orders à line items àOrders: Actual time items (KOB1)

Give the order No: TEL 66626246

Execute

Select the line items

Select document button

Planning order wise:

Accounting à Controlling à Internal orders àPlanning àCost and activity inputs à Change (KPF6)

Give the version: 0

From period: 8

To period: 8

Fiscal year: 2006

Order: TEL 66626246

Cost element: 400305 (Telephone expenses)

Select from based radio button

Select overview screen button

Total plan cost: Enter20000

Save (or) (Ctrl + s)

To variance report order wise:

Path:Accounting àControlling àInternal orders àInformation systems à Reports for internal orders à Plan/actual comparisons àorders: Actual/plan/variance

(S _ ALR _ 87012993)

Give the controlling area: AML

Fiscal year: 2006

From period: 8

To period: 8

Plan version: 0

Give the order value: TEL 66626246

Execute

Real orders:

Creation of secondary cost element called settlement cost element (T. Code: KA06)

Give the cost element: 1000001

Valid from: 01.04.2006 to 31.12.9999

Enter

Give the name: Settlement cost element

Give the description: settlement cost element

Cost element category: select 21 (Internal Settlement)

Save

Creation of field status group making order required

Use the transaction code: OBC4

Select field status variant: AML

Double click on field status groups button

Select G002 (Cost Account CC & IO required)

Select copy as button

Change the field status group to: G010

Change the text: cost accounts IO required

Enter & Save

Save in your request

Select G010 and double click

Double click on additional account assignments

Cost centre: make it optional entry

Save

Creation of G/L Account: Petrol expenses (FS00)

Give the G/L Account No: 400306

Company code: AML

Select with template button

Give the G/L Account No: 400300

Company code: AML

Enter

Change short text & Long text to: Petrol expenses

Select: Create/bank/interest tab

Field status group: Select G010

Save

Select edit cost element button

Enter

Cost element category: 1

Save