Mass Reversal
Path:Accounting àFinancial Accounting à General Ledger à Document àReverse àMass reversal (F-80)
Give the company code: AML
To reverse random Numbers à Select multiple selection
Beside document number
Give the document No. 2 & 4
Select copy button
Give the reason for reversal ‘01’
Select text run check box
Select execute button
Instead of 2 and 4, Give document No: 13 & 16
If documents are O.K
Select reverse document button
Clear item reversal
Use the transaction code: (FBL3N)
Give the G/L Account No: 100500 (Outstanding expenses)
Company code: AML
Select cleared items button
Execute
Full cleared items
Out standing expenses
Cash/Bank 5555
|
Document N0 – Rent A/C 5555
|
(7)
|
(6)
|
If cheque dishonored it must be reversal
Here i.e. Full cleared items this is not possible to reversal
But you can make it as open items then reverse
Path:For reversal of cleared items
Accounting àfinancial accounting à General Ledger à Document àReset cleared items (Transaction code FBRA)
Give the clearing document No.7
Company code: AML
Fiscal Year: 2006
Select save button (or) (ctrl + s)
Select resetting & Reserves
Give the reversal reason – 01 (Reversal in current period)
Enter
It gives the message clearing 7 reset.
Enter
Go and see the G/L Account FBL3N
Give the G/L Account No: 100500
Company code: AML
Select open items radio button
Execute
Define interest calculation Type:
Path:SPRO àFinancial Accounting à General ledger accounting à Business transactions àBank Account in test calculation à Interest calculation Global settings àDefine interest calculation types
Select new entries button
Interest Indicator (Ind Id): M1
Name: 10% Monthly
Interest calculation Type: Select ‘S’ Balance interest calculation
Save
Save in your request
Prepare Account balance interest calculation:
Same path (Next step)
Transaction code (OBAA)
Select new entries button
Interest calculation Indicator – M1
Interest calculation frequency: Select 01 – 1 Month.
Calendar type
In case of rupee term loan – Select G (28, 29, 30, 31 /365)
In case of foreign currency Term loan: Select F (28, 29, 30, 31 /360)
This is based on LBOR (London Inter bank offer rate)
Select G
Select balance plus interest check box
Select save button (or) (ctrl + s)
Save in your request
Define reference interest rates:
Path:SPRO àFinancial Accounting à General Ledger Accounting à Business Transactions àBank account interest calculation à Interest calculation àDefine reference interest rates (Transaction Code OBAL)
Interest may be calculated – Method (i)
---------
12000 ----------
(Method – ii)
Normally banks follow 2 typed of interest rates
In SAP you have two options for this one
You can create 2 interest rates for debit & credit items
Here
Interest indicator -
In India & US follows the same rate of interest rates
Hence give ‘M2’ for (debit & credit items)
Select new entries button
Ref Interest rate M2
Long Text: 10% Monthly
Short Text: 10% Monthly
Date from: 01-04-2006
Currency: INR
Select save button (or) (ctrl + s)
Save in your request
Define time – dependent terms:
Same path
Select new entries button
Interest calculation indicator M1
Currency key: INR
Effective from: 01-04-2006
Sequential Number: 1
Terms: Select credit testing column balance interest calculation
Ref interest rate: M2
Save (or) (ctrl + s)
Save in your request
Select next entry button
Interest calculators Indicator: M1
Currency Key: INR
Effective from 01.04.2006
Sequential No. 2
Term: Select debit interest column balance interest calculation
Ref. Interest rate: M2
Save
Enter interest values:
Same path: Transaction code (0B83)
Select new entries button
Give the reference interest rate M2
Effective from 01-04-2006
Interest rate: 10%
Save
Save in your request
Creation of 2 G/L Accounts;
1stAccounts: SBI Rupee term loan under secured loans.
2ndAccount: Interest Account under interest group
To check account groups for giving account number (Transaction code OBD4)
Select position button
Give the chart of account: AML
Enter
Note down the range for secured loans: 100300 to 100399
Note down the range of interest: 400400 to 400499
Creation of G/L Masters:
Transaction code FS00
Give the G/L Account No. 100300
Company code: AML
Select with Template button
Give the G/L Account No. 100000 (Equity share capital)
Company code: AML
Enter
Change account group: Secured Loans
Change short text and G/L Account log text: SBI Rupee term loan
Select create/bank/interest
Field status Group: Select 005
Interest Indicator: Select M1
Save.
2ndAccount:
G/L Account No: 400400
Company code: AML
Select with template button
Give the G/L Account No: 400300
Company code: AML
Enter
Select type/description tab
Account group: Select interest
Change short text & Long text: Interest Account
Select save button (or) (ctrl +s)
Assignment of Accounts for automatic posting
Path:SPRO àFinancial Accounting à General Ledger Accounting à Business transactions àBank Account interest calculation à Interest posting àPrepare G/L Account balance Interest calculation (Transaction code (OBV2)
Select symbols button
Example:
100300 - SBI Term Loan
100301 - ICICI Term Loan
100302 - IDBI Term Loan
If we have more than one term loan then give 10 pluses (+ + + + + + + + + +)
Select Accounts button
Give your chart of Accounts AML
Enter
Give the account symbol – 0002
Currency – INR
Give the G/L Account: 400400
Give the Account symbol – 2000
Currency – INR
G/L Accounts, Mark with 10 times plus + + + + + + + + + +
Select save button (or) (ctrl + s)
Save in your request
User levels: To open posting period April:
Use the Transaction code OB52
Select position button
Give the posting period variant AML
Enter
From Period – 1
Save
Save in your request
Term Loan receipt (F – 02)
Give the document data and posting date: 12-04-2006
Type – SA
Company code: AML
Currency: INR
Posting Key: 40
Give the G/L Account No. 200100
Enter
Give the amount: 100000
Business area: AMH
Value date: 10-04-2006
Text: SBI Rupee term loan receipt
Posting Key: 50
Account No: 100300 (SBI Rupee Term Loan)
Enter
Amount: *
Business area: AMH
Value date: 10-04-2006
Text: ‘+’
Documents simulate and save
Term Loan repayment:
Give the document data and posting date: 06-09-06
Type: SA
Company Code: AML
Posting Key: 40
Account No: 100300 (SBI Rupee term loan)
Enter
Ignore the messages, press enter
Give the amount: 10000
Business area: AMH
Value date: 10-09-2006
Text: SBI Term loan repayment
Give the posting key: 50
Account No: 200100 (Cash Account)
Enter
Amount: *
Business Area: AMH
Value date: 10-09-2006
Text:’+’
Documents simulate and save
Interest Calculations:
Path:Accounting àFinancial accounting à General ledger à periodic processing àInterest calculation à Balances (F.52)
Give the G/L Account: 100300 (SBI Term Loans)
Give the Company code: AML
Calculation period: 01.04.2006 to 31.03.2007
Execute
To view line item wise interest:
Select back arrow
Select additional balance line check box
Execute
In case of floating rate of interest
Select back arrow: To give effect for floating rate of interest open one more session with SPRO
Financial Accounting àGeneral Ledger Accounting à Business transactions à Bank Account interest calculation àInterest calculation
Enter Interest values
Transaction Code: OB83
Select new entries button
Give the reference interest rate: M2
Effective from 01.06.2006
Interest Rate: 12%
Save
Save in your request
Come to the first session
Execute
Select back arrow
For interest posting
Give the calculation period 01.04.2006 to 30.04.2006
Execute
Select back arrow
Select post interest settlements check box
Select update master record check box
Batch input session
Give the session name: AML
Posting to business area: AMH
Posting date of session: 30.04.2006
Document date of session: 30.04.2006
Posting segment text: Interest for April 2006
Select execute button
To post the batch input session
From the menu select system à Services à Batch input àSessions
Select the session Name: AML
Select process button
Select display errors only radio button
Select process button
It gives the message: Processing of batch input session complete
Select exit batch input button
To view all document posted use the transaction code FB03
Enter
Enter once again
Go and see the G/L Master – FS00
Give the G/L Account No. 100300
Company code: AML
Select create/bank/interest tab
Foreign currency balances revaluation;
Example:If we take foreign currency term loan.
Exchange rate Amount payable
On 09.08.2006 – 100000$ 45 4500000
On 31.03.2007 - 50 5000000
---------------
Excess payable 500000
---------------
As per account standard
The variation is charge to P&L Accounts.
In case of purchased imported assets
Add to asset value and calculate depreciation over balance life of asset.
Customization of Foreign currency
Creation of 3 G/L Account
1. SBI Foreign currency term loan – under secured loans group
2. Exchange gain under other income/ exchange loss under administration
To check account groups for giving account Number (OBD4)
Select position button
Give the chart of accounts: AML
Enter
Note down the range for other Income group 300100 to 300199.
Creation of G/L Masters (FS00)
Give the G/L Account No: 100301.
Company code: AML
Select with template button
Give the G/L Account No: 100300
Company code: AML
Enter.
Change the long text, short text to: (SBI FC term loan)
Select control data Tab
Give the account currency: USA
Deselect only balances in local currency check box
Select create bank/interest tab
Remove interest indicator
Remove the dates also
Save.
2ndG/L Account: 300100:
Company code: AML
Select with template button
Give the G/L Account No: 400300 (Rent)
Company code: AML
Enter
Select type/description tab
Change the account group to other income
Change short text and long text to exchange gain
Other fields are common
Save (or) (ctrl + s)
G/L Account No: 400301
Company code: AML
Select with template button
Give the G/L Account: 400300 (Rent account)
Enter
Change the short text and long text: Exchange loss
Other fields are common – Save.
Define valuation methods:
Path:SPRO àFinancial Accounting à General Ledger Accounting à Business transactions àClosing àValuating àForeign Currency Valuation à Define Valuation Methods. (Transaction Code OB59).
Select new entries button
Valuation Methods: AML1
Description: FC Valuation Bank Selling for AML
Document Type: SA
Debit balance exchange rate type (B) (Bank Selling)
Credit balance exchange rate type – B (Bank Selling)
Select determine rate type from account balance
Select save button (or) (ctrl + s)
Save in your request
Prepare automatic postings for Foreign Currency valuation
Transaction code OBA1
Double click on exchange rate defining using exchange rate key
Give your chart of accounts: AML
Enter
Exchange rate difference key: SD
Expenses account: 400301
E/R (Exchange rate) gain account: 300100
Save
Save in your request
Assign exchange rate difference key in loan account: (Transaction code is FS00)
Give the G/L Account No: 100300 (SBI F/C Term loans)
Company code: AML
From the menu select G/L Account charge
Select control data tab
Exchange rate difference key
Select USD
Save.
Foreign currency term loan receipt (F – 02)
Give the document data and posting date: 11/08/06
Type: SA
Company Code: AML
Currency: USD: Rate: 45/-
Posting Key: 40
Give the account No: 200100 (Cash Account)
Enter
Give the amount: 100000
Business Area: AMH
Text: SBI F/C Term loan received
Enter
Posting Key: 50
Account No: 100301 (SBI FC Term loan)
Enter
Amount *
Business Area: AMH
Text: ‘+’
Documents simulate and save
To enter 31st March, 2007 exchange rates in forex table
Path:Accounting àFinancial Accounting à General Ledger à Environment àCurrent settings àEnter transaction rates (S _ BCE _ 68000174)
Select new entries button
Exchange rate type: ‘G’
Valid from 31-03-2007
From Currency: USD
To Currency: INR
Direct quotation: 49
Exchange rate type: B (Bank selling)
Valid from: 31-03-2007
From: USD
To Currency: INR
Direct quotation: 50
Save.
F/C revaluation:
Path:Accounting àFinancial Accounting à General Ledger à Periodic Processing àClosing àValuate àForeign Currency Valuation (F.05)
Enter
Company Code: AML
Evaluation period: 31st March 2007
Valuation Method: AML1
Valuation in currency type: Select 10 (Company code currency)
Select G/L balances tab
Select valuate G/L Accounts check box
Give the G/L Account No: 100301
Execute
Select posting button
Select back arrow two times
Showing monthly wise revaluation: Rate of exchange
Example:If we take 100000 – USD On 11/08/06 - 45
Steps to be followed for month end valuation
Give evaluation key date: 31-08-2006
Select create positions check box
Give the reversal posting date: 01-09-2006
Select reverse postings check box
Select execute button
Steps to be followed for your end valuation
Evaluation key date: 31-03-2007
Select balance sheet preparation valuation check box
Select create postings check box
Reverse of posting date: Blank
Deselect reverse posting check box
Execute
Go and see the document FB03
Enter
Double click on first line Item.
To view path when transaction code is given at user level
In the command field enter search _SAP Menu
Enter
Search text entry: Transaction Code (F-02)
Enter
How to view path in customization:
SPRO
Select find button
Give the search term fiscal year
Enter
Select fiscal year under financial accounting Global settings Area
Enter
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