Incoming payment
Give the document date: 29.08.2006
Type: DZ: Company code: AML: Clearing text: Incoming Payment
Account under bank data: 200105 (SBI Current Account)
Business Area: AMH
Amount: 991000
Text: Incoming payment
Account under open item selection: 6200001
Account type: D comes by default (D for Customers)
Select other accounts check box
Select process open items button
Select standard open items check box
Select A/C No: 8700001
Account type: Select K
Company code: AML
Select standard item check box
Select continue button
Double click on all the line items
DocumentàSimulate and save
Go and see the customers A/C – (FBL5N)
Give the customer A/C: 6200001
Company code: AML
Select cleared items radio button
Select normal items check box
Select vendor items check box
Execute
Advance receipts from customers:
A) Creation of G/L Accounts, advance from customer under current liabilities and provisions
B) Link between Sundry Debtors and advance from customers.
Advance (A) – special G/L Indicator:
a) Sundry Debtors: Reconciliation Account
b) Advance from customers (Alternative reconciliation a/c) – Special G/L A/c
c) Advance receipt posting
d) Sales posting
e) Transfer of advance from G/L to normal by clearing special G/L Items
f) Clearing of normal items
Creation of G/L Account: (FS00)
Advance from customers: under current liabilities & provisions
Give the G/L account no: 100502
Company code: AML
Select with template button
Give the G/L Account no: 200110 (Sundry debtors)
Company code: AML
Enter
Change the accounts group to : Current Liabilities & provisions
Change short text & G/L Account long text to: Advance from customers
Save.
B) Link between sundry debtors and advance from customers
Path:SPROàFinancial accountingàaccount receivable and accounts payableàBusiness transactionsàDown payment receivedàdefine reconciliation account for customer down payment (T. Code :OBXR)
Double click on down payment or A
Give the chart of accounts: AML
Enter
Give the reconciliation A/C: 200110
Special G/L Account: 100502
Save
Save in your request
Advance receipt posting:
Path:Accounting àFinancial Accounting à Account receivable à document entry àdown payment àdown payment (F-29)
Give the document date: 28.08.2006
Type: DZ
Company Code: AML
Customer Account: 6200001
Special G/L indicator A
Bank Account: 200105
Business area: AMH
Give the amount: 9999
Text:Advance receipt posting
Enter
Amount: ‘*’
Business area: AMH
Text: ‘+’
Document à Simulate and save
Go and see the customers A/C: (FBL5N)
Give the customer account No: 6200001
Company code: AML
Select open items radio button
Select special G/L transactions check box
Execute
Sales posting: (F-22)
Give the document date: 28.08.2006
Type: DR
Company code: AML
Posting key: 01
Account: 6200001
Enter
Give the amount: 9999
Business area: AMH
Text: Sales posting
Posting Key: 50
Account No: 300000 (Sales account)
Enter
Amount: ‘*’
Business area: AMH
Text: ‘+’
Document à Simulate and save
Go and see the customer A/C: (FBL5N):
Customer A/C No: 6200001
Company code: AML
Select open items radio button
Select normal items check box
Execute
Select back arrow
Select special G/L transactions check box along with normal items
Execute
Transfer to advance from special G/L to normal by clearing special G/L items:
Accounting à Financial Accounting àAccounts receivable à document entry à down payment àclearing (F-39)
Document date: 28.08.2006
Type: DA
Company code: AML
Give the customer A/C: 6200001
Text: Advance receipt clearing
Select process down payments button
Give the transfer posting 9999
Save
Go and see the customer A/C:(FBL5N)
Customer A/C: 6200001
Company code: AML
Select cleared items radio button
Select special G/L transactions check box
Execute
Select back arrow
Select open items radio button
Select normal items check box
Execute
Clearing of normal items:
Path:Accounting àFinancial accounting à Accounts receivable à Account àClear (F-32)
Give the account No: 6200001
Company code: AML
Select process open items button
Double click on 9999 debit
Double click on 9999 credit
Save (or) (ctrl +s)
Go and see the customer A/C:(FBL5N):
Give the customer account no: 6200001
Company code: AML
Select cleared items radio button
Select normal items check box
Execute
Bill discounting: 2 types.
1. Fund based limits:
Cash credits àLocal sales
Bank over draft
Packing credits
Bill discounting àExport sales order
2. Non fund based limits:
Bank guarantee (B/G)
Letter of Credit (L/C)
Example:
30 days credit
AML à Discount with SBI àJ. K. Synthetics àLiability is unclear
(Contingent liability)
It should shown in schedule VI – balance sheet as notes to be accounts
Bill discount entries normal package & SAP:
Normal A/C:
a. Sales à Customer A/C Dr
To sales A/C
b. Bill of exchange payment:
No Entry
c. Bill discounting
Bank current A/C Dr
Interest A/C Dr
To Bank bill discount
d) Report to view customer wise, Bill wise due data wise and bank wise out standing available in SAP
e) Contingent liability
Bank bill discount A/C Dr
To Customer A/C
SAP:
a) Customer A/C Dr
Sundry Debtors A/C Dr
To Sales A/C
b) Customer special G/L (W) A/C Dr (Bill of Exchange)
To Customer with clearing A/C
(Sundry Debtors)
Bank A/C Dr
Interest A/C Dr
To Bank Bill discount A/C
The above 2 entries together
To customer special (w) with clearing
(Sundry Debtors bill of exchange)
Presentation to balance sheet (in SAP)
Sundry Debtors = Sundry Debtors
Sundry Debtors Bill of exchange – Debit | Net zero.
Bank Bill Discounting – Credit |
Customization:
1. Creation of 2 G/L Accounts:
a) Sundry Debtors Bill of exchange– Under current assets loans and advances.
b) SBI Bill discounting: - Under secured Loans
Path:use the transaction code: (FS00)
Give the G/L Account No: 200111 (Current Assets, Loans & Advances)
Company code: AML
Select with template button
Give the G/L A/C No: 200110 (Sundry Debtors)
Company code: AML
Enter
Change short text to Sundry Debtors (B/E)
Change G/L long text: Sundry Debtors (Bills of exchange)
Other fields are same
Save (or) (Ctrl + s)
2)G/L Account No: 100301
Company code: AML
Select with template button
Select G/L Account No: 100300 (SBI Rupee term loan)
Company Code: AML
Enter
Change the short text and G/L Account long text to SBI Bill discounting
Select control data tab
Select open item management check box
Select create/bank/interest tab
Select post automatically only check box
Save
c) Link between Sundry Debtors and Sundry debtors Bill of exchange:
Path:SPRO àFinancial Accounting à Bank Accounting à Business transactions àBill of exchange transactions à Bill of exchange receivable à Post bill of exchange receivable àdefine alternative reconciliation account for bills of exchange receivable (Transactions Code OBYN)
Double click on bill of exchange receivable/w
Give the chart of accounts: AML
Enter
Reconciliation A/C 200110
Special G/L A/C 200111
Save
Save in your request
d) Link for Sundry Debtors Bank Current Account and Bank Bill discounting A/C:
Path: SPRO àFinancial Accounting à Bank Accounting à Business transactions àBill of exchange transactions à Bills of exchange receivable à Present bill of exchange receivable at bank à define bank sub accounts (Transaction Code OBYK)
Select new entries button
Give the chart of accounts: AML
Bank A/C: 200105 (SBI Current Account)
Usage: Select discounting
Special G/L Integrator: W
Customer’s reconciliation Account: 200110
Sub sub account for Liability: 100302 (SBI Bill discount)
Save
Save in your request
Sales posting: (F-22)
Document date: 30.08.2006
Type: DR
Company Code: AML
Posting key: 01
Accounts: 6200001
Enter
Amount: 9999
Business area: AMH
Payment Terms: set NT 30 – Net 30
Text: Sales posting
Enter
Ignore the warning message, press enter
Posting key: 50
Account No: 300000 (Sales Account)
Enter
Amount: ‘*’
Business area: AMH
Text: ‘+’
Document à Simulate and save
Bill exchange payment:
Path:Accounting àFinancial Accounting à account receivable à document entry àbill of exchange àPayment (F-36)
Document date: 30.08.2006
Type: DZ
Company code: AML
Posting key: 09 (special G/L Debit)
Give the customer A/C: 6200001
Special G/L Indicator: W
Enter
Give the amount: 9999
Business Area: AMH
Text: bill of exchange payment
Due on: 29.09.2006
Planned usage: Select, discounting
Domicile: SBI
Central bank location: Main branch, Hyderabad
Select choose open items button
Select process open items button
Double click on receivable amount: 9999
Save
Note down document no: 500003
Bill of exchange discounting:
Same path: (F-33)
Give the document date: 30.08.2006
Type: DA
Company code: AML
Give the bank account: 200105 (SBI Current assets)
Business area: AMH
Amount: 9000
Text: SBI Bill discounting
Posting key: 40
Give the account No: 400400 (Interest A/C)
Enter
Amount: 999
Business area: AMH
Text: ‘+’
Press select bill of exchange button
Give the document No: 500003
Document à Simulate and save
Report to view customers wise, bill wise, due date wise, and bank wise out standings:
Path:Accounting àFinancial accounting à Accounts receivable à Periodic processing àBill of Exchange processing à Korea à Bill of exchange management
(S _ ALR _ 87012213)
Give the chart of Accounts: AML
G/L Account No: 200111
Company Code: AML
Special G/L Indicator: W
Usage: Select D (Discounting)
Select discounted/collected radio button
Execute
Select current lay out button
Keep the fields
Due date, document No, customer, received from document date
Domicile, amount in local currency
Select copy button, select save lay out button
Select lay out name: AML
Description: AML lay out
Select save
Reverse contingent liability:
Path: Accounting à Financial accounting à Accounts receivable àdocument entry àBill of Exchange àreverse contingent liability (F-20)
Document date& posting: 27.09.2006
Type: DA
Company code: AML
Currency: INR
G/L Account No: 200111 (Sundry Debtors bill of exchange)
Usage: Select discounting
Due by date: 30.09.2006
Customer: 6200001
Select edit line items button
Ignore warning messages: Press enter
Select drop down button for currency field
+ is set item to active
++ set items in block to active
- set items not inactive
-- set items in blocks to inactive
Select + set items to active
Save
From the menu select document display.
If bill is dishonored:
If bill is dishonored your contingent liability becomes actual liability
Pass the all the entries previous and pass entries (F-22)
50 SBI Current A/C
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