SAP Co IO

Maintain allocation structures:

Path: SPRO àControlling àInternal orders àActual postings àsettlement àMaintain allocation structures.

Select new entries button

Allocation structure: A5

Text: Co allocation structure for AML

Save, save in your request

Select: A5

Double click on assignments folder

Select: New entries button

Give the assignment: AML

Text: Vehicle order settlement

Save

Select: AML

Double click on source folder

From cost element: 400306

Save

Double click on settlement cost elements folder

Select new entries button

Receiver new entries button

Receiver category: Select CTR (Cost centre)

Settlement cost element: Select 1000001

Save

Maintain settlement profiles:

Same path

Double click on maintain settlement profiles

Select: New entries button

Give the settlement profile name: AML

Description: settlement profile for AML

Select: To be settled in full radio button

Allocation structure: A5

Default object type: CTR (Cost centre)

Select: % settlement check box

Select: equalance No. check box

Select: Amount settlement check box

Under valid receivers

For cost centre: Select settlement required

Max No. of dist trials: 999

Residence time: 12

Save & Save in your request

Maintain number ranges for settlement documents

Same path:(T. Code: SNUM)

Select maintain groups’ button

Double click on AML

Select standard accounting document check box

From the menu select edit à Assign element group

Save (or) (ctrl + s)

 Define order type: (T. code: KOT2 _ FUNCAREA)

Select new entries button

Order category: select 01 (Internal order controlling)

Enter

Give the order type: AMLV (Vehicle order type for AML)

Settlement profile: Select AML

Budget profile: 000001 (General budget profile)

Object class: Select over head costs

Select release immediately check box

Save (or) (ctrl + s)

It gives the message No. range not processed

Ignore the message, press enter

Save in your request

Select Assign/change intervals button

Double click on AMLV

Select Motor pool A – ZZZZZZZZZZZZ check box

From the menu select edit à Assign element group

Save (or) (ctrl + s)

Assign Co. number range interval for the process KOAO (Actual settlement)

Use the T. Code: KANK)

Give the controlling area: AML

Select maintain groups button

Double click on KOAO (Actual settlement)

Select Co. document No. range intervals for AML check box

From the menu select edit à Assign element group

Save

Creation of vehicle order: (T. Code KOO1)

Give the order type: AMLV

Enter

Give the order: AP9A1234

Short text: Vehicle No: AP9A1234

Give the company code: AML

Business area: AMH

Select control data tab

Deselect statistical order check box

Select settlement rule button

Category: Select CTR (Cost centre)

Settlement receiver: Dept A – Percentage: 70%

Category: CTR (Cost centre)

Settlement receiver: Dept B – Percentage: 30%

Save

Ignore the warning message, press enter

Posting of transaction in FI (F – 02)

Give the document date: 15.11.2006

Type: SA

Company code: AML

Posting key: 40

Give the G/L Account No: 400306 (Petrol expenses)

Enter

Give the amount: 100000

Give the order: AP9A1234

Text: Petrol expenses

Posting key: 50

Account No: 200105 (SBI current account)

Enter

Amount: ‘*’

Business area: AMH

Text: ‘+’

Document à Simulate & Save

Settlement of internal order to cost centers:

Path:Accounting àControlling àInternal orders àperiod end closing à Single functions à Settlement àIndividual processing (K088)

Give the order No: AP9A1234

Settlement period: 8

Fiscal year: 2006

Deselect test run check box

Select check transaction data check box

Execute

Select details list button

Budgeting and availability control

SAP given 2 types of Budget

Plan	Budget
1. Plan period wise	1. Budget for year wise
2. We can plan each element wise	2. Budget for the whole order
3. Micro level	3. Macro level
	4. Called availability control

When you posting actual

 1. If the budget cross more than 90% of budget

a.       It gives warning message (or)

b.      It gives warning message and inform to budget lead (or)

c.       Give error message

Number range interval: 04 (Hot coded)

Number range is at client level (Client wise)

Define number range intervals for budgeting

SPRO à Controlling à Internal orders àBudgeting & Availability control à Maintain No. ranges for budgeting (T. Code: OK11)

Select change intervals button

Select intervals button: No: 04

From: 4000000000 to 4999999999

Enter

Define tolerance limits for availability control

Same path

Select new entries button

Give the controlling area: AML

Profile: 000001 (General budget profile)

Transaction group: Select ++ (All activity groups)

Action: select 2 (warning with maid to person responsible)

Give the usage: 90%

Save (or) (ctrl + s)

Save in your request

Specify exempt cost element from availability control

(Exempted cost elements from budget)

Same path:

Select new entries button

Give the controlling area: AML

Give the C/C No: 400100 (Salaries A/C)

Save in your request

Maintain budget manager

Same path:

Select new entries button

Give the controlling area: AML

Order type: AMLV

Object class: Select OCOST (over head)

Give the user ID: SAPUSER

Save (or) (ctrl + s)

Save in your request

Budgeting:

Accounting à Controlling à Internal orders àBudgeting àOriginal budget àChange (KO22)

Give the order No: AP9A1234

Select original budget button

Give the budget amount: 200000

Enter

From the menu select extras à Availability control àActivate

Save

Posting of Transaction in FI (F – 02)

Give the document date: 15.11.2006

Type: SA

Company code: AML

Posting key: 40

Give the A/C No: 400306 (petrol expenses)

Enter

Give the amount: 90000

Give the order No: AP9A1234

Text: Petrol expenses

Posting key: 50

Account No: 200105

Enter

Amount: ‘*’

Business area: AMH

Text: ‘+’

Document à Simulate & Save

Ignore the message, press enter

To view the inbox of the budget head

SAP menu à Office à Work place (T. code SBWP)

Select inbox folder

Double click on the message

It gives the message

Capital work in progress line item settlement CWIP _ M/L

Freight charges

Installation charges

Define settlement profile

SPRO à Financial accounting à Asset accounting àTransactions àCapitalization of assets under construction à define/assign settlement profile

Double click on define settlement profile

The transaction code is (OK07)

Select settlement profile A1 (settlement assets under construction)

Select details button

Select to be settled in full radio button

Allocation stock: A1 Co. allocation structure

Default object type asset type: FXA

Select percentage settlement check box

Select equalance No’s check box

Select amount settlement ‘check box’

Under valued receivers for fixed assets

Select settlement required

Document type: AA

Max No. of distribution rules: 999

Residence time: 12

Save

Select back arrow 2 times

Double click of assign settlement profile to company code

Select for company code: AML assign settlement profile A1

Enter & Save

Save in your request

Creation of capital work in progress (Asset master) (T. Code: AS01)

Give asset class: AML 4000 (Capital work in progress)

Company code: AML

Enter

Description: C. W. P general

Capitalization: 15.06.2006

Select time dependant tab

Business area: AMH

Select depreciation area tab

Dep. Key: 0000

Save

Machinery purchase postings: (T. Code (F – 90)

Give document date: 01.08.2006

Posting date: 01.08.2006

Type: KR

Company code: AML

Posting key: 31

Vendor No: 8700001

Enter

Ignore the warning message, press enter

Give the amount: 200000

Business area: AMH

Text: Machinery purchase posting

Posting key: 70

Account No: 500000 – 0

Transaction type: 100

Enter

Remove TDS codes

Enter

Amount: ‘*’

Text: ‘+’

Document à Simulate & save

Fright payment: (F -02)

Document date: 10.09.2006

Posting date: 10.09.2006

Type: SA

Company code: AML

Posting key: 70

Account: 500001 – 0

Transaction type: 100

Enter

Ignore the warning message, press enter

Give amount: 25000

Text: Fright payment

Posting key: 50

A/C No: 200105 (SBI Current A/C)

Enter

Amount: ‘*’

Business area: AMH

Text: ‘+’

Document à Simulate & save

Creation of machinery asset master (AS01)

Give asset class: AML 2000(Dept A)

Company code: AML

Enter

Give description: Machine No: 40

Capitalized on: 14.11.2006

Select time depended tab

Business area: AMH

Select description area tab

Give description key: AML1

Useful life: 20 years

Period: 4

Ordinary depreciation start: 17.11.2006

Save

Settlement of capital work in progress to Asset

Path:Accounting àFinancial accounting à Fixed assets à Capitalized asset under construction à Distribute (T. Code: AIAB)

Give company code: AML

Asset: 500001

Sub no: 0 à Execute

From the menu select edit à Select àSelect all

Select enter button

Category select: FXA Asset

Settlement receiver: 200004 – 0

Give percentage: 100

Select back arrow

Save

Select settlement button

Give the asset value dated: 17.11.2006

Text: asset settlement

Deselect test run check box

Execute

Go and see the document FB03

Enter