Profitability analysis (CO – PA)
Co – Controlling
PA – Profitability analysis
This is used to view profitability for number of parameters at a time.
If the client want to view profitability
Product wise/customer wise/sales order wise/plant wise/sales organization wise
- This is called data cube
- This is a reporting tool
- Product costing is based on the based on data flown from MM, PP, FI, CO
Here we have
- Account based/costing based/both wise profitability analysis
- Here we create operating concern
Operating concern can be
- equal to controlling area (or) above controlling area
Controlling area can be equal to company code (or) above company code
Structure:company code = controlling area = operating concern
We are using called data structure
Data structure
| |
Characteristics value fields
↓ ↓
Sales order
Customer
Product Sales
Sales organization Cost of goods sold
Plant Net profit
Sales employee
Industry
Profitability segment:
In consist of àsystem defaulted characteristics
Client required characteristics
Example of client required characteristics:
1. Sales employee wise profitability
2. Industry wise profitability
Data flow in profitability analysis
SD to FI
a) Enquiry & quotation
b) Sale
c) Delivery: with out post goods issue/with post goods issue
d) Billing
Define operating concern:
SPRO à controlling àprofitability analysis à structures à define operating concern àMaintain operating concern.
Operating concern: 1234 (It should be 4)
Select create button
Ignore the warning message, press enter
Give the description: Operating concern for AML
Select costing based check box, actual based check box
Select attributes tab
Give the operating concern currency: INR
Select company code currency check box
Fiscal year variant: V3
Save
Select data structure tab
Select create button under data structure
Select the characteristic: KNVTNR (Sales employee)
Select left arrow
Select value fields tab
Select: VV010 (Revenues)
Select: VV140 (Cost of goods sold)
Select left arrow
From the menu select data structure àsave
From the menu select data structure àActivate
Select back arrow
Select ‘yes’ button for the message to generate the operating concern environment.
Ignore the message, press enter
Define profitability segment characteristics: (In segment level characteristics)
Path:same path (T. Code: KUQ3)
Give the operating concern: 1234
Enter
For product & Customer
Select costing base & Account base radio butt
Save
Save in your request
Assign controlling area: to operating concern:
Path:SPRO àenterprises structure à assignment à controlling àassign controlling area to operating concern
Select position button
Give the controlling area: AML
Enter: for controlling area: AML, assign operating concern: 1234
Save
Ignore the warning message, press enter
Define No. ranges for actual postings:
SPRO à controlling àprofitability analysis à flows of actual values à initial steps àdefine number ranges for actual postings (T. Code: KEN1)
Give the operating concern: 1234
Select maintain groups’ button
Select generated groups check box
From the menu select interval àmaintain
Give the No from: 1 to 999999999
Save
Maintain assignment of SD conditions to Co – PA value fields
Path:SPRO àcontrolling àprofitability analysis à flows of actual values à transfer of billing documents àassign value fields
Double click on maintain assignment of SD conditions to CO-PA value fields (T. Code: KE41)
Select new entries button
Open one more session & set operating concern idea
Path:SPRO àcontrolling àprofitability analysis à structures à set operating concern
Give the operating concern: IDEA
Enter
Use the transaction code: KE41
Come to the 1st session
Give the condition type: PR00 (Rice)
Select value fields – VV010 (Revenues)
Select VPRS (Costs)
Select value fields – VV140 (Cost of goods sols)
Save
Maintain PA (Profitability analysis) structure for direct postings:
SPRO à controlling àprofitability analysis à flows of actual values à direct postings from FI/MM àmaintain PA transfer structure for direct postings (T. code: KET2)
Select the structure: FI (Financial accounting to CO – PA)
Double click on assignment lines folder
Select: 20 (Direct revenues from FI)
Double click on source folder
Give the cost element: from 300000 to 399999
Double click on value fields’ folder
Select new entries button
Qty/value à select value field
Fixed variable à select 1 (Fixed amounts)
Value fields à select VV010 (Revenue)
Save
Save in your request
Double click on assignment lines folder
Select assignment: 10 (Direct costs from FI)
Give the cost element: from 400000 to 499999
Double click on value fields’ folder
Select new entries button
Qty/value à select value field
Fixed variable à select 1 (Fixed amounts)
Value fields à select VV140 (Cost of goods sold)
Save
Activate profitability analysis:
Path:same path (T. Code: KEKE)
Select position button
Give the controlling area: AML
Enter
For controlling area: DRL – Active status select a4 (Component active For both types of profitability analysis)
Save
Save in your request
Path:Logistics àsales & distribution à sales à order à create (T. Code: VA01)
Give the sales organization: AMLH
Distribution channel: AD
Division: A1
Order type: OR (standard order)
Enter
Sold to party: VBC Industries Pvt. Ltd
Give the P. O. order: 5678
Required delivery date: 03.12.2006
Delivery plant: AMLP
Payment terms: 0001
Item: 10;
Material No: AMLFG
Order qty: 1 kg
Enter
Ignore the messages, press enter
Select item 10
From the menu select àgo to item condition
Select: Shipping tab
From the menu select edit àIncompletion log
Save (or) (ctrl + s)
Note:Sales order No: 8209
Production receipt with out production order:
Path:Logistics àMaterials management à Inventory management à Goods movement àgoods receipt àOther (MB1C)
Give the movement type: 521
Plant: AMLP
Storage location: Hyd
Enter
Give the material type: AMLFG
Qty: 20 Kegs
Save
Ignore the warning message, press enter
From the menu select other goods receipts àdisplay
Enter
Select accounting documents button
Select accounting document No:
Account No Description INR
200122 Inventory FG 10000 – DRLFG1 – DRL1 (BSX)
300201 Inc/Dec in stock FG 10000 – DRLFG1 – DRL1 – (GBBZAX)
↓
Qty & standard price
Delivery:
Logistics à sales & Distribution àsales àorder àsubsequent functions à outbound delivery (VL01N)
Give the shipping point: AMLS
Give the sales order number: 8209 (What it is created in sales order)
Enter
Actual GI date (Goods issue date): 03.12.2006
Select item: 10
Select picking tab
Pick quantity: Enter 1
Select post goods issue button
From the Menu select out bound delivery àdisplay
Enter
From the Menu select environment àDocument flow
Keep the cursor on goods issue
Select display document button
Select accounting documents button
Select accounting document No:
200122 Inventory FG 500 àDRLFG1 àDRL1 – (BSX)
300201 Inc/dec in stock FG 500 àDRLFG1 àDRL1 – GBBVAY
Billing document:
Same path: (VF02)
Select the delivery document No: 11341
Enter
Save
From the menu select billing document àdisplay
Select accounting button
Select accounting document No
Report generation through report painter
Define forms
SPRO à Controlling àProfitability analysis à information system à report components àdefine forms àdefine forms for profitability reports
Double click on create form
Give the form name: AML
Description: AML Form (T. Code: KE34)
Select two axes (Matrix) radio button
Select create button
Select operating concern currency radio button
Enter
Double click on: Row 1
Select value field with characteristics radio button
Enter
Value field select: VV01 (Revenue)
Select: Confirm button
Double click on: Row2
Select value field with characteristics radio button
Enter
Value field select: VV140 (Cost of goods sold)
Select: Confirm button
Double click on: Row3
Select formula radio button
Enter
Select Y001 (Revenue)
Select Minus (-) button
Select Y002 (Cost of goods sold button)
Enter
Short description: Net profit
Select copy short text button
Enter
Double click on column1
Select characteristics radio button
Enter
Select from the available characteristics plan/actual indicator
Select left arrow
For plant/actual indicator: Select 0 (Actual data)
Select confirm button
Save
From the menu select edit àGeneral data selection à General data selection
From the available characteristics select record type, select period/year
Select left arrow
For record type: select from column B to column select F (Billing data)
For period/year
For from column: Select variable on/off check box
Local variable: enter1
Enter
For to column: Select variable on/off check box
Give the local variable: 2
Enter
Select confirm button
From the menu select extras àVariables àvariables of definition
1- description: From period/year
2- description: To period/year
Enter & Save
Create profitability report:
Same path
Double click on create profitability report
Transaction code: KE31
Give the report name: AML Profit
Description: AML Profitability
Select: Report with form radio button
Give the form name: AML
Select create button
Select customer, product, plant, select sales organization from characteristics list
Select left arrow
Select output type tab
Select: Class drill down radio button
Select available on selection screen check box
Save
Select execute button
Give from period/year: 01.2006
To period/year: 12.2006
Execute
Ignore the message, select ‘yes’ button
To view product wise:
From the menu select navigate àswitch drill down
Double click on product
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