Accounts payable (A/P)
This used when material management module is not use
This is used for material purchases & salaries
When MM Module is used à Use for services where TDS is to be deducted
When we purchase Raw Material
Inventory Raw Material Dr (General Ledger)
To Party A/C (Subsidiary Ledger) – Sundry Creditors
Raw material (GL A/C)
↓
Reconciliation
(Or)
Control A/C
Basic settings for Accounts payable
1. Creation of vendor Accounts Groups:
a. FI (Financial Vendor) (service parties)
b. MM (Material management vendor) (Material Parties)
For above both cases we have to specify reconciliation account field requirement
2. Creation of No. ranger for vendor’s Account
3. Assign number range group of vendor Account group
4. Define tolerance group for vendors.
5. Creation of 2 G/L Masters
a. Inventory raw material à Current Assets loans & Advances
b. Sundry Creditors raw materials à Current liabilities & Provision
6. Creation of Vendor masters
7. Document type and N0. Ranges àKR – Vendor Invoice
KZ – Vendor Payment
KA – Vendor document for transfer/reversal
8. Posting Keys à31 Vendor Credit
25 Vendor debit
1. Creation of vendor accounts groups
SPRO àFinancial Accounting à Accounts receivable & Accounts payable àVendor accounts àMaster data àPreparation for creating vendor master data à define account groups with screen layout (Vendors).
Select new entries button
Account group – AML1
Name: FI Vendors for AML
Double click on company code data
Double click on account management
Reconciliation account select required entry field
Cash management makes it suppress field.
Select save button (or) (ctrl + s)
Select create request button
Give the short description: Account payable (AP) Customization of AML
Enter
Press enter once again to save in your request
Select next entry button
Give the account group – AML2
Name: MM Vendors for AML
Double click on company code data
Double click on Account Management
Reconciliation Account make required entry field
Cash management group make it suppress
Save.
Create No. ranges for vendor accounts:
Same path (Transaction code XKN1)
Select change intervals button
Select interval button
Give the no. range 29
From No: 8700001 to No: 8800000
Enter
Select interval button once again
No. of range: 39
From No: 8800001
To No: 8900000
Enter and save
Assign No. ranges to vendor accounts groups:
Same path
Select position button
Give the account group AML1
Enter
For AML1 – Assign No. range: 29
For AML2 – No. range: 39
Select save button (or) (ctrl +s)
Save in your request
Define tolerance group of vendors:
Path:SPRO àFinancial Accounting à Accounts receivable and Accounts payable àBusiness transactions à out going payments à Manual out going payments àDefine tolerances (Vendors)
Select new entries button
Give the company code: AML
Tolerance group: Blank
Give the description àTolerance group for AML
Save
Save in your request
Creation of 2 G/L Accounts: (FS00):
Give the G/L Account No: 200120
Company code: AML
Select with template button
G/L Account No: 200100 (cash account)
Company code: AML
Enter
Change short text to inventory RM
Change G/L log text to inventory raw material
Select create/bank/interest tab
Change field status group of G001
Deselect relevant cash flow check box
Save.
2. G/L Account No: 100501
Company code: AML
Select with template button
Give the G/L Account No: 100500 (out standing expenses)
Company code: AML
Enter
Select type/description tab
Change the short text to Sundry Creditors to RM
G/L Account log text to: Sundry Creditors to Raw material
Select control data tab
Deselect only balance in local currency check box
Reconciliation Account for account type: Select vendors
Deselect open item management check box
Sort Key: Select 012 vendor number
Select create/bank/Interest tab
Field status group select G067 (Reconciliation account)
Select save button (or) (ctrl + s)
Creation of vendor master:
Path:Accounting àFinancial accounting à Accounts payable à Master records àmaintain centrally à Create (XK01)
Give the company code: AML
Account group: Select AML1
Enter
Title: Company
Name: J K Synthetics Ltd.
Street: Ameerpet
Postal code: 500000/ Hyderabad
Country: IN
Telephone: 55626246
Select next screen button (3 times)
Reconciliation Account: Select the drop down the button
Select 100501 – Sundry Creditors raw material
Sort key: 012 (Vendor No)
Select next screen button
Payment terms: Select 0001 (payable immediately due net)
Tolerance group: Blank
Check double invoice check box
Select save button (or) (ctrl + s).
Document types & Number ranges (0BA7)
Select position button
Give the document type KR (Vendor Invoice)
Enter
Select document type KR
Select details button
Note down the No. Range: 19
Select number range information button
Give your company code: AML
Select change intervals button
Select interval button
No. Range: 19: year: 2006; From No: 100001 to 200000
Enter & save
Select back arrow 3 times
Select KZ – Vendor payment
Select details button
Note down the No. range: 15
Select No. range information button
Give the company code: AML
Select change intervals button
Select interval button
No. Range: 15: year: 2006; From No: 200001 to 300000
Enter & save
Select back arrow 3 times
Select KA – (Vendor Document)
Select details button
Note down the No. range: 17
Select No. range information button
Give the company code: AML
Select change intervals button
Select interval button
No. Range: 17: year: 2006: From No: 300001 to 400000
Enter & save (or) (ctrl + s).
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