Chart of Accounts
Path: Accounting à Financial Accounting à General ledger à Information system à General ledger reports à Master data à Chart of Accounts à Chart of Accounts (T. Code S_ALR_87012326)
Give the Chart of Accounts: AML
Execute
5) Trial Balance:
Path: Up to General ledger reports the path is same
Accounts Balances à Korea (Country) à Trial Balance (South Korea )
T. Code: S_ALR_87012310
Give the company code: AML
Execute
Ignore the warning message – Press enter
Select current layout button
Keep the fields – G/L Account No
G/L Account Log text
Closing Balance
Enter
To down load to excel
From the Menu select list à Exports à Spread sheet
Enter, select table radio button
Enter, enter once again
6) Ledger:
Path: Accounting à Financial Accounting à General Ledger à Periodic Processing à Closing à Document à Balance audit trial à All Accounts à General Ledger from the document file (T. Code S_ALR_87100205)
Give the company code: AML
Execute
Select the current layout button
Keep the fields document numbers posting date
Other fields you can hide
From the hidden fields column select
Debit amount is local currency
Credit amount is local currency
Select cumulative balance field
Select text fields
Select left arrow
Change the column positions
Document number should be 1
Posting date should be 2
Test should be 3
Debit amount in LC should be 4
Credit amount in LC should be 5
Cumulative balance 6
Select total check box for debit amount in LC, Credit amount in LC
Select copy button
Double click on document number
From the menu select settings à Layout à Save
(To save the layout)
7) Vendor list:
Path: Accounting à Financial Accounting à Accounts Payable à Information system à Reports for Accounts payable accounting à Master data à Vendors list
(T. Code S_ALR_87012086)
Give your company code: AML
Select address and telecom master check box
Execute
8) Vendor wise Purchases
Up to reports for Accounts payable Accounting the path is same
à Vendor balances à Vendor business
(T. Code S_ALR_87012093)
Give the company code: AML
Execute
9) Outstanding list of Vendors:
Up to reports for Assets Payable Accounting. The path is same
Vendors items à use of vendor open items for printing
(T. Code S_ALR_87012083)
Give the company code: AML
Execute
10) Age wise Analysis
Up to reports for Accounts Payable Accounting the path is same
Vendors à Items à Vendor payment history (With 01 sorted list)
(T. Code S_ALR_87012085)
Give the company code: AML
Summarization level enter ‘0’
Select days over due sorted list check box
Execute
11) Advance Payment report
Up to reports for Accounts Payable Accounting the path is same
Vendor Items à List of down payment open on key date à vendor
(T. Code S_ALR_87012105)
Give the company code: AML
Execute
12) Depreciation fore case:
Path: Accounting à Financial Accounting à Fixed Assets à Information system à Reports on Assets Accounting à Depreciation fore cast à Depreciation on capitalization assets (Depreciation Simulation)
(T. Code S_ALR_ 87012936)
Give your company code: AML
Give the report date the last date up to which year we want to see the report (31.03.2009); 2006, 2007, 2008 (31.03.2006)
Execute
13) Fixed Assets schedule as per companies Act
Path: Information systems à Accounting à Financial Accounting à Fixed Assets à Assets History sheet (T. Code AR02)
Give the company code: AML
Report date: 31.03.2007
Select group to only radio button
Deselect use ALV grid check box
Execute
Select Assets button
Double click on assets retirement
Balance sheet & profit and loss A/C creation (Financial Statement version creation) (FSV)
Any balance sheet, you have 3 levels
- Summary
- Schedule
- Accounts
Liabilities:
Share capital Equity share capital G/L Account No: 100000
Pref. share capital G/L Account No: 100001
100002
It is button to create minimum 2 versions
Client 000 à schedule VI format (BAIN)
Client 800 à create new format
Path for financial statement version creation:
SPRO à Financial Accounting à general ledger accounting à business transactions à closing à documenting à define financial statement versions
Select new entries button
Financial statement version: AML
Name: Balance sheet & profit & loss account
Maintain language: select EN
Select item keys automatic check box
Give year chart of accounts: AML
Save
Save in your request
Select financial statement items button
Keep the cursor on AML
Select create items button
Give the name: Balance sheet
Profit & loss A/C
Net profit/loss carried to balance sheet
Enter
Double click on no text exists against asset
Give the item Assets
Enter
Keep the cursor on assets
Press select button
Keep the cursor on balance sheet, select reassign button
Select subordinate radio button
Enter
Double click on No text against liabilities
Give the item liabilities
Enter
Keep the cursor on liabilities
Press select button
Keep the cursor on balance sheet
Select reassign button
Select subordinate radio button
Enter
Keep the cursor on profit & loss A/C
Select create items button
Give the items: Income
Expenditure
Enter
Keep the cursor on liabilities
Select create items button
Give the items: Share capital
Reserves & Surplus
Secured Loans
Unsecured Loans
Enter
Keep the Cursor on Assets
Select create items button
Give the items: Net Fixed Assets
Net Current Assets
Miscellaneous Expenditure
Enter
Keep the cursor on Income
Select create items button
Give the items: Sales
Other income
Increase/decrease in stocks
Enter
Keep the cursor on expenditure
Select create items button
Give the items: Raw material consumption
Personnel cost
Manufacturing Expenses
Administration
Depreciation
Interest
Enter & save
Save in your request
Double click on No test exist against net result profit
Give the items: Net profit transferred from P & L A/C
Enter
Keep the cursor on net profit transferred from P & L A/C
Press select button
Keep the cursor on Reserves & Surplus
Select reassign button
Select subordinate radio button
Enter
Double click on No text exist against net result loss
Give the item: Net loss transferred from P & L A/C
Enter
Keep the cursor on net loss transfer from P & L A/C
Press select button
Keep the cursor on miscellaneous expenditure
Select reassign button
Select subordinate radio button
Enter
Assignment of accounts
Keep the cursor on share capital
Select assign accounts button
Give from Account: 100000 to 100099
Select debit & credit check box
From Account: 100101 to 100999: select debit & credit check box
(Except 100100)
Enter
Keep the cursor on Net Fixed Assets:
Select assign accounts button
Give from Account: 200000 to 299999
Select debit & credit check box
Enter
Keep the cursor on Sales:
Select assign accounts button
Give from Account: 300000 to 399999
Select debit & credit check box
Enter
Keep the cursor on Raw material consumption
Select assign accounts button
Give from Account: 400000 to 499999
Select debit & credit check box
Enter
Keep the cursor on Net profit/Loss carried to balance sheet:
Select assign accounts button
Give the Account No: 100100
Select debit & credit check box
Enter
To check all the accounts have been assigned or not select check button
Select non assigned accounts check box
Enter
Enter & Save
Double click on Liabilities
Start of Group: Liabilities
End of Group: Total Liabilities
Select display total check box
Enter
Double click on Share capital
Start of Group: Sources of fund
End of Group: Share capital
Select display total check box
Enter
Double click on Reserves & Surplus
End of Group: Reserves & Surplus
Select display total check box
Enter
Double click on Assets
Start of Group: Assets
End of Group: Total Assets
Select display total check box
Enter
Double click on Net Fixed Assets
Start of Group: Application of funds
End of Group: Net fixed Assets
Select display total check box
Enter
Double click on miscellaneous expenditure
End of Group: miscellaneous expenditure
Select display total check box
Enter
Double click on profit & loss A/C
Start of group: Profit & Loss A/C
Select display total check box
Double click on income
Start of group: Income
End of group: Total income
Select display total check box
Save
Open the Balance Sheet (FSE2) – What we are created
Give the financial Statement version: AML
Execute
Double click on sales
End of group: Sales
Select display total check box
Enter
Double click on expenditure
Start of group: Expenditure
End of group: Total expenditure
Select display Total check box
Enter
Double click on raw material consumption
End of group: Raw Material Consumption
Select display total check box
Enter
Double click on net profit/loss carried balance sheet
End of group: Net profit/loss carried to balance sheet
Select display total check box
Enter
Double click on no text exist against P&L result
Give the item: Net Profit/Loss carried to Balance Sheet
End of group: Net Profit/Loss carried to Balance Sheet
Select display total check box
Enter & Save
Save in your request
Open one more session to view the Balance sheet
Accounting à Financial Accounting à General ledger à Information system à General Ledger reports à Balance sheet/profit and loss statement/Cash flow à General àActual/Actual comparisons à Balance/Profit and loss statement (S_ALR_87012284)
Give the company code: AML
Business area: AMH
Financial statement version: AML
Reporting year: 2006
Reporting periods: 1 to 16
Comparison year: 2005
Comparison periods: 1 to 16
Select classical list radio button
Select special evaluations tab
Balance sheet type: select 1 (standard financial statement)
Select output control tab
Company code: summarization: select 1 (Balance sheet per company code)
Business area summarization: select 1 (Balance sheet per Business area)
Summary report: enter 3
Comparison type: select 1
Scaling: select 5/2
a. Full Rupee with paisa: 0/2
b. Only rupees à 0/0
c. Rupees. In Lakhs (no thousands in decimal) – 5/0
d. Rupees in Lakhs, thousands in decimals – 5/2
e. Rupees in Millions – No decimals – 6/0
f. Rupees in Crores - no decimals – 7/0
g. Rupees in Crores – Lakhs in decimals – 7/2
Execute.
LSMW
G.L Master – FS00
Vendor Masters – XK01
Customer Masters – XD01
Asset Masters – AS01
Material Masters – MM01
Open Excel
Fields Required:
G.L Account No
Company code
Account Group
Whether P&L Account
Whether Balance Sheet Account
Short text
Long text
Account currency
Only balances in local currency
Line item display
Sort key
Field status group
For each field there is a technical name
For each field note down technical name, type & length
1st Sheet
In SAP (FS00)
Give the G/L Account No: 100000
Company code: AML
Keep the cursor on G/L Account No, press F1
Select technical information button
Double click on field name
Copy the technical name in Excel: SAKNR
Technical name Type Length
G/L Account No SAKNR C 10
Company code BUKRS C 4
Select back arrow in SAP
Keep the cursor on Account group
Press F1
Select technical information button
Double click on field name
Copy technical name: KTOKS in Excel
Type: C Length: 4
Copy: XPLACCI Technical name of P&L A/C
Type: C Length: 1
Copy: XBILK Technical name of Balance sheet
Type: C Length: 1
For G/L Account short text: copy TXT20 - ML
Type: C Length: 20
Copy: TXT50 – TX – Long text technical name
Type: C Length: 50
Select back arrow in SAP.FS00
Keep the cursor on Account Currency
Press F1 Select technical information button
Double click on field name
Copy in Excel: WAERS
Type: C
Length: 5
Copy: XSALH only balances in local currency
Type: C
Length: 1
For line item display: copy XKRES
Type: C Length: 1
For sort key: copy: ZUAWA
Type: C Length: 3
For field status group: FSTAG
Type: C Length: 4
Save Excel file
Create new Excel File
Keep only one sheet
In SAP go to OBD4 (Account Group)
Copy: SCPL (Share Capital for 1st Account)
Copy: CASI (Current Assets)
Copy: SALE (Sales)
Copy: RMCN (Raw Material Consumption)
Select SALE , RMCN (Give x) for P&L
SCPL, CASI (Give x) for Balance sheet A/C
2nd Sheet: see there is no other sheet (only one sheet)
Select the sheet (in Excel)
Select right mouse button
Select format cells
Select text
Select O.K button
From the menu select file à save as
Save the type: select text (Tab delimited)
Give the file name: AML Text
Save
Select yes button
Close excel
G/L A/c NO
|
Co code
|
A/C Group
|
Whether
|
Whether
|
Short Text
|
Long Text
|
Account
|
Only Bal
|
line Item
|
Sort
|
Field Status
|
P& LossA/c
|
Balance Sheet
|
Currency
|
in Loc Cur
|
Display
|
key
|
Group
| |||||
100001
|
AML
|
SCPL
|
x
|
Pref. Share capital
|
Pref. Share capital
|
INR
|
x
|
x
|
1
|
G001
| |
200101
|
AML
|
CAST
|
x
|
INR
|
x
|
x
|
1
|
G005
| |||
300002
|
AML
|
X
|
INR
|
x
|
x
|
1
|
G001
| ||||
400001
|
AML
|
RMCN
|
X
|
INR
|
x
|
x
|
1
|
G001
|
Only Bal
|
line Item
|
Sort
|
Field Status
|
in Loc Cur
|
Display
|
key
|
Group
|
x
|
x
|
1
|
G001
|
x
|
x
|
1
|
G005
|
x
|
x
|
1
|
G001
|
x
|
x
|
1
|
G001
|
Use the Transaction code: LSMW in SAP
Project Name: AML
Sub Project: AML
Object: AML
Select credit entry button
Ignore the message press enter
Once again create entry button
Give the description G/L up loading
Enter
Description for sub project also: G/L up loading
Object also: G/L up loading
Enter
Select execute button (or) continue button
Execute once again
Select display/change button
Select batch input recording radio button
From the menu select go to à Recording over view
Select create recording button
Give the recording name: AMLGL
Description: GL Master
Enter
Give the transaction code: FS00
Enter
Give the G/L Account No: 100005
Company code: AML
From the menu select G/L Account à create
Give the account group: share capital
Select balance sheet account radio button
Give short text: Red. Pref. Share Capital
Give G/L Account Long Text: Redeemable Pref. Share capital
Select control data tab
Select only balances in local currency check box
Select line items display check box
Sort key: 001
Select create/bank/interest tab
Field status group: G001
Save
Keep the cursor on FS00
Select default all button
Save
Select back arrow 2 times
Give the recording: AMLGL
Enter & Save
Select back arrow
Execute
Select display/change button
Select create a structure button
Source structure: AMLGL Structure
Description: GL Structure for AML
Enter
Save
Select back arrow
Execute
Select display/change button
Keep the cursor on AML G/L Structure
Select table maintenance button
Copy the field names from excel to SAP
Copy Code: from excel to SAP
Copy the length from Excel to SAP: save
Select back arrow and save once again
Select back arrow
Execute
Select display/change button
Save
Select back arrow
Execute
Select display/change button
From the menu select entries à Auto fields mapping
Fuzzy probability percent: Give 100
Enter
Go on press accept proposal button till you get the message
Auto field mapping complete
Enter & save
Select back arrow
Skip maintain fixed values, transactions, user define routines
Select specify files radio button
Execute
Select display/change button
Keep the cursor on legacy data
Select Add entry button
Give the file name: AML Text
Name: GL uploading
Select tabulator radio button
Enter & Save
Select back arrow
Execute
Select display/change button
Save
Select back arrow
Execute
Execute once again
Select back arrow 2 times
Skip display imported data
Select convert data radio button
Execute
Execute once again
Select back arrow 2 times
Skip display converted data
Select create a batch input session
Execute
Execute once again
Ignore the message – Enter
Execute
Select the session name: AML
Select Process button
Select display/errors only radio button
Select process button
Select exit batch input button
Use the transaction code: FS00
Cash Journal (Petty Cash Book)
Creation G/L Master – FS00
Give the G/L Account No: 200102
Company code: AML
Select with template button
Give the G/L Account No: 200100 (Cash A/C)
Company code: AML
Enter
Change the short text & long text to petty cash
Other fields are common
Select create/bank/interest tab
Select post automatically only check box
Save (or) ctrl +s
Define No. range intervals for cash journal document
SPRO à Financial Accounting à Bank Accounting à Business transactions à Cash Journal à Define no. range interval for cash journal documents
Give the company code: AML
Select change intervals button
Select interval button
Give the No. range – 01
From No: 1 to 100000
Enter & save
Set up cash Journal
Same Path:
Select new entries button
Give the company code: AML
Cash journal No: 001
Give the G/L Account No: 200102 (Petty cash A/C)
Currency: INR
Document type for G/L Account: SA
Document type for vendor payment: KZ
Document type from vendor receipt: KZ
Document type for customer payment – DZ
Cash journal name, petty cash – city office
Save & save in your request
Create, change, and delete Business Transactions:
Same Path
Select new entries button
Give the company code: AML
Business transactions type: Select R (Revenue)
G/L Account No: 300000
Cash Journal Business transactions – Revenues
Select Account Modifiable check box
Company code: AML
Business transactions: E (Expenses)
Account No: 400100 (Salaries)
Cash Journal, Business transaction expenses
Select: Account modifiable check box
Save, save in your request.
Set up parameters for Cash Journal:
Same Path
Select new entries button
Give the company code: AML
Program: RFCASHOO
Variant: DEMOEN
Correspondence: SAP18
Save & save in your request
Cash Sales Posting:
Path: Accounting à Financial Accounting à Journal Ledger à documents entry à cash Journal Posing (FBCJ)
From the menu select: extras à Change cash journal
Give the company code: AML
Cash Journal: 001
Enter
Give the display period: 15.10.2006
Select cash receipts tab
Select business transactions: 1 (revenues)
Amount: 20000
G/L Account: 300000
Text: sales posting
Give the business area: AMH
Select post button
Select print: cash journal button
Ignore the message, enter
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